If you routinely send the same message, you might type it as needed or copy the content from a note or previously sent message. You can save a bit of time by creating a template that contains the content. You can include formatting, images, tables, and even attach a file to the template.

To create the template, open a new message and enter and format all the desired content. Before sending each time, you can edit the content, so include everything you might need in the template and delete unnecessary parts later.

When the message is complete, click the File tab and choose Save As. In the resulting dialog, choose Outlook Template from the Save As Type, enter a filename, and click Save. Outlook knows where to save the template file for easy access later; I don’t recommend changing the default location unless you have a specific reason for doing so.

To use the template, click the Home tab and then choose More Items from the New Items dropdown (in the New group). Next, select Choose Form. In the resulting dialog, choose User Templates In File System from the Look In dropdown to open the default user templates folder. Select the template and click Open. Make any changes you want, identify the recipients, and send. Outlook won’t save any changes you make to the template at this point.