Constantly moving between your keyboard and mouse breaks your rhythm. You can reduce the number of mouse reaches by using simple keyboard shortcuts. Sorry Mac users, these are for Windows only.
Some favorites for the most common Outlook actions:
ENTER, or, CTRL+O to Open an email
CTRL+N to start a New email
ALT+R to Reply
ALT+L to Reply All
ALT+W to Forward the email
CTRL+D to Delete the email
The beauty of these is that you don’t even have to open the email. Simply click the message in your Inbox and use the shortcut.
ALT+S to Send
Now when the iManage filing dialog pops up …
ALT+O to Send Only
ALT+S to Send and File
Here’s your challenge:
Can you Open, Reply All, and Send an email without touching your mouse??
Now Delete the message that you just replied to without touching your mouse.
Practice makes perfect. Before long, these shortcuts become second nature!